Privacy policy
We are committed to looking after the data you have given us, making sure it’s used responsibly, and that it is only shared in the ways you expect. Your details are in safe hands: we will never sell your data, and we will never share it without your permission.
This Privacy Policy will tell you how we look after the data that you provide to us or we collect from you when you visit our website, regardless of where you visit it from. This Privacy Policy tells you about your privacy rights and how the law protects you.
Important information
Female Leadership in Publishing Limited (“The FLIP”) is a Company Limited by Guarantee, registered with company no.14048899. This website is owned, managed and operated by The FLIP, and is hosted on Squarespace.
The FLIP is the data controller and responsible for your data (collectively referred to as "we", "us" or "our" in this Privacy Policy).
If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact us on flip.contact.us@gmail.com.
Purpose of this Privacy Policy
This Privacy Policy provides information on how The FLIP collects and processes your data through your use of this website, through participation in our surveys or through any in-person interactions. This includes any data you may provide to us when you sign up to our newsletter, interact with The FLIP on social media, send us an email, take part in our surveys, buy tickets to events or make a donation.
Changes to the Privacy Policy
We keep our Privacy Policy under regular review. This version was last updated on 14 January 2024.
We may make changes to this Privacy Policy from time to time to time. We reserve the right to make any revised policy effective for data we already hold about you as well as any information that we receive in the future. If we make any material changes, we will notify our email subscribers. Your continued use of the website, or further interaction with The FLIP, following any changes to the Privacy Policy signifies your acceptance of those changes.
Third-party links
This website and any emails you receive from The FLIP may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the Privacy Policy of every website you visit.
What data do we collect about you?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of data about you which we have grouped together as follows:
Identity Data includes first name, last name, username of similar identifier, marital status, title, date of birth and gender. It may also include information about your job title and place of work.
Contact data includes billing address, delivery address, email address, social media details and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
Profile Data includes purchases or orders made by you, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you use our website, products and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.
How is your data collected?
We use different methods to collect data from and about you.
We mainly collect data and process data through direct interactions. You may give us your Identity, Contact and Financial data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes data you provide when you:
Sign up to our newsletter;
Submit a survey response;
Provide suggestions to us;
Enter a competition, promotion or survey;
Sign up to one of our events;
Make a donation; or
Give us some feedback.
As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
We may also receive data about you from various third parties or publicly available sources as set out below:
Technical, Profile and Usage Data, for example from analytics providers (such as Facebook and Google);
Advertising networks;
Search information providers;
Contact, Financial and Transaction Data from providers of technical, payment and delivery services;
Identity and Contact Data from data brokers or aggregators; and
Identity and Contact Data from publicly available sources.
How we use your data
We will only use your data when the law allows us to. Most commonly, we will use your data in the following circumstances:
where we need to perform the contract we are about to enter into or have entered into with you;
where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests;
where we provide third parties with aggregated data reports showing de-identified information;
where we need to comply with a legal or regulatory obligation; and
where we wish to send direct marketing communications to you via email, where you have provided your explicit consent to such processing of your data.
Opting out
You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you, or by emailing flip.contact.us@gmail.com at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to, or collected by, us as a result of the purchase or provision of any services.
Third-party services and your data
We have a presence on social media sites including Twitter, Instagram, and LinkedIn. We will use any data you provide us (eg, if you contact us via Instagram) as laid out in this policy. We may receive aggregated data, as highlighted above, from social media sites on user interaction with our pages.
As a user of a social media service, you will have provided a range of personal data to that service. See their privacy policies to understand how they might use your personal data.
Sensitive data
If you choose to answer the demographic questions in our survey, you may be providing us with special category data, which requires a greater level of protection because it is sensitive.
Providing this information is entirely optional, and you do so freely. By answering these questions, you are giving The FLIP as a non-profit company, explicit consent to process this data.
This information is always anonymised and used solely for statistical and research purposes. This data will never be shared with anyone else, or used for any other purpose.
Keeping your data safe
We promise we’ll do all we can to keep your data safe. We will store your data securely, encrypt it when we share it, and only hold it for as long as we need to. In addition, we limit access to your data to those employees, agents, contractors and other third parties who have a clear need to know. They will only process your data on our instructions and they are subject to a duty of confidentiality.
We will not share your data with any sponsors or partners without your explicit consent.
How and why we would share your details
We will never sell your information to anyone, and we will only share it with a partner organisation if you’ve given us explicit permission to do so.
When we have to share your details
So that we can meet our obligations to you, such as sending you a competition prize, we will pass your details onto our suppliers as we need to. This allows them to meet your requests, and that they can get in touch if you need assistance.
Some of these suppliers will be outside the UK but we try our best to work with suppliers outside the UK who work to the same data standards we do.
In addition to the above, we may also share your data with the following third parties in the following circumstances:
if we are under a duty to disclose or share your data in order to comply with any legal or regulatory obligation or request;
to protect the rights, property or safety of The FLIP, our customers, supporters or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
We require all third parties to respect the security of your data and to treat it in accordance with the law. We do not allow our third-party service providers to use your data for their own purposes and only permit them to process your data for specified purposes and in accordance with our instructions.
International transfers
As outlined below, some of our suppliers are based outside the UK so their processing of your data will involve a transfer of data outside the UK. We will only transfer your data to countries that have been deemed to provide an adequate level of protection to your data to the standards of the UK GDPR.
Squarespace for website hosting
Mailchimp for email marketing
Paypal for payment systems
How long will you use my data for?
We will only retain your data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for data, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure of your data, the purposes for which we process your data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
By law we must keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
For further information, please contact us.
Change of purpose
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your data for an unrelated purpose, we will contact you to request consent to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Your legal rights
Under certain circumstances, you may have the following rights under data protection laws in relation to your data:
Right to request access to your data.
Right to request correction of your data.
Right to request erasure of your data.
Right to object to processing of your data.
Right to request restriction of processing your data.
Right to request transfer of your data.
Right to withdraw consent.
No fee usually required
You will not have to pay a fee to access your data (or to exercise any of the other rights set out above). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your data (or to exercise any of your other rights). This is a security measure to ensure that data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within three months. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, visit allaboutcookies.org
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.
How to contact us
If you have any questions about The FLIP's privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us by emailing flip.contact.us@gmail.com
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that The FLIP has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner's Office.